Submission Engine
Approval-gated email submission with hash-pinned files and a receipt for every bid.
Wrong version submitted; Files too large or emailed from personal accounts.
Every submission lodged on time with a complete, versioned pack and proof of lodgement — always human-approved.
What's included
- Director approval pinned to file hashes
- Send from a shared company mailbox (Graph) with BCC to the director
- Size and format checks before sending
- SUBMITTED receipt (who, what, when, hash)
- Courier and bid-runner booking for physical lodgement
- Portal submission checklist for eTenders/Eskom/Transnet (human clicks submit)
Inner Expert AI in Submission Engine
- Summarise status with source references
- Draft documents from approved templates for human review
AI drafts and explains; people approve. Answers cite their sources and stay inside your tenant.
Exact scope
- Email submissions
- Receipts
- Runner/courier booking workflow
Not included
- Clicking submit on government portals on the client's behalf
- Courier/runner fees (pass-through or service rate)
Set-up lead time
- standard: 24 hours after mailbox consent
What we need from you
- Shared submission mailbox (or we create one)
- Approver list (directors)
- Microsoft 365 admin consent for Mail.Send (or SMTP credentials)
Integrations
KPIs it moves
Submission Engine pricing
All prices exclude VAT. Confirm Blue Oceans Approach VAT registration status before invoicing VAT (see Unlock Steps). Starter includes 10 submissions/month.
10 submissions/month
Set-up: R0 (self-service)
40/month
Set-up: R1,500
150/month
Set-up: R3,000
Unlimited
Set-up: R10,000
Included in packages: Scale, Enterprise, Enterprise Group.
Works well with
Tender Factory
Find, qualify, price and compile compliant SA public-sector bids in hours, not weeks.
Explore Tender Factory →Sales & Leads (RevenueOS)
Every lead captured, followed up and handed to delivery - CRM, funnels and WhatsApp in one.
Explore Sales & Leads (RevenueOS) →ContractOS
Client onboarding, approved clauses, e-signature and obligation tracking - from yes to delivered.
Explore ContractOS →See your business on one screen — in 24 hours.
Book a 30-minute walkthrough. Bring one workflow that keeps you up at night; we will show it running in Blue Oceans.